Workday + ADP Integration
Workday ADP integration: Automate HR workflows and payroll sync between systems with no code required.
Reduce payroll errors by automating pay runs and deductions
Accelerate new hire onboarding with instant ADP provisioning
Maintain audit-ready records for payroll, tax, and benefits
Today
Manual handoffs and payroll risk
- Manual HR handoffs and disconnected systems create data silos that slow hiring, payroll, and compliance.
- When Worker records, Position assignments, Time Off requests, Payroll inputs, and Benefits elections are updated in Workday but not ADP, payroll errors and missed pay runs occur.
- HR, payroll, and IT teams waste time reconciling Payroll records, Tax forms, and employee Contacts, risking missed SLAs and audit gaps.
- Manual spreadsheets, emails, and ticket queues multiply the delay and make audits costly for distributed HR teams.
With Koodisi
Automated Sync with Koodisi
- Koodisi automates bidirectional sync between Workday and ADP so HR and payroll teams eliminate manual reconciliation.
- Worker and Position records, Compensation changes, Time Off and Time Tracking entries, Benefit elections, and Termination events are mapped to ADP employee profiles, pay runs, tax documents, and pay statements.
- Payroll runs trigger downstream updates and ADP payroll results feed back into Workday.
- Teams gain faster onboarding, fewer payroll exceptions, consistent benefits enrollment, and clear audit trails with configurable rules and role-based approvals embedded.
The sync
What moves, in both directions
Workday and ADP stay in step because the sync runs both ways.
Worker hires and employee profiles, Position assignments, Compensation updates, Time Off and Time Tracking entries, Benefit elections, Termination events, Payroll inputs.
Pay run summaries, Pay statements, Tax documents, Deductions and garnishments, Year-end forms, Payroll confirmations and employee IDs.
Faster onboarding, fewer payroll mistakes, and complete auditability reduce costs, accelerate HR SLAs, and keep compliance intact while giving finance and HR a single source of truth for employee, payroll, and benefits data across systems with visible, auditable change history.
Use cases
What teams automate with this integration
The work that moves between Workday and ADP today, and what Koodisi takes over.
Automated new hire provisioning and payroll setup
- When Workday marks a candidate as Hired, Koodisi triggers a workflow that sends Worker record data — personal details, Position, Compensation, and tax elections — to ADP to create an Employee profile and schedule the first pay run.
- Koodisi maps fields, validates Tax forms, and flags missing data for HR.
- ADP returns employee ID and pay statement links to Workday.
- Result: employees onboarded with payroll ready, IT provisioning aligned, and HR avoids manual entry and late pay corrections.
- Payroll closes on time, benefits elections are synchronized, and reporting reflects accurate headcount.
Sync compensation and payroll changes automatically
- On a Compensation change in Workday, Koodisi triggers a workflow that captures updated salary, bonus targets, and effective date, then sends this data to ADP pay data.
- The system verifies eligibility, maps deduction and tax codes, and schedules payroll with updated earnings.
- ADP confirms the update and returns recalculated year-to-date totals to Workday.
- Finance gets accurate cost forecasting, managers see updated compensation in approvals, and audits record a full change history for regulatory traceability.
- HR avoids manual entries, reduces reconciliation time, and payroll cycles complete without correction or rework required.
Reconcile payroll exceptions and tax reporting
- When ADP posts payroll results with exceptions or failed tax calculations, Koodisi triggers a reconciliation workflow that brings ADP pay run summaries, tax calculations, and garnishment records into Workday.
- The workflow matches ADP earnings and deductions to Workday Payroll inputs and flags discrepancies as Tickets for HR or Payroll to resolve.
- Corrections in Workday can be routed back to ADP as adjusted pay runs.
- This reduces manual reconciliation, shortens payroll close cycles, and ensures accurate tax filing and regulatory reporting.
- Finance and compliance teams receive audit-ready logs and exception dashboards.
Manage terminations and offboarding across systems
- When Workday records a Termination event, Koodisi initiates an offboarding workflow that updates ADP employee status, stops future pay runs, and calculates final pay including PTO payouts and deductions.
- The workflow revokes system access, notifies IT and benefits vendors, and sends final tax documents and pay statements to the departing employee via ADP.
- Cancellations of benefits and COBRA notifications are synchronized.
- HR saves time, reduces overpayments, and maintains accurate headcount and payroll reporting for audits and forecasting.
- Managers receive clearance checklists, finance gets final accruals, and records stay auditable automatically.
The workflow
What this looks like when it runs
- Koodisi sits between Workday and ADP to make data flow predictable and auditable.
- When an event occurs in either system, such as a Hire, Compensation change, Time Off request, or Termination, Koodisi triggers a workflow that extracts the relevant Worker, Position, Payroll, Benefit, or Time records.
- The platform maps fields to the receiving system using business rules so compensation, tax codes, and benefit elections align.
- If data is missing or validation fails, Koodisi routes a clear alert to HR with suggested fixes and retries the sync after correction.
- Every transaction is logged for audit and reporting.
- Because Koodisi uses a no-code REST Client for both Workday and ADP, business users configure mappings and approvals visually without writing code, reducing implementation time and operational risk.
- Monitoring displays sync health and SLA status, with retry and rollback safeguards to protect payroll, plus scheduled or real-time modes to fit operations teams.
Worker → ADP Employee Profile
- 1Trigger: Workday Worker status changes to Hired
- 2Koodisi extracts the Worker record and maps fields to ADP employee profile
- 3ADP creates Employee profile and schedules pay runs with mapped pay data
- 4Koodisi returns ADP employee ID to Workday and notifies HR of completion
Compensation → ADP Pay Data
- 1Step 1: Triggered when Compensation is updated in Workday
- 2Step 2: Koodisi validates eligibility and maps compensation and tax codes
- 3Step 3: ADP receives updated pay data and recalculates payroll totals
- 4Step 4: Confirmation and year-to-date totals are synced back to Workday
Governance
Automated, but still under control
Every run is authorised, recorded, and observable — the part that decides whether automation survives an audit.
Scoped permissions
Role-based access decides who can publish or run the Workday and ADP workflows, and who can only watch them.
Every run recorded
Each execution writes an audit trail — what triggered it, what changed, and what the downstream system returned.
Credentials in Key Vault
Workday and ADP credentials are stored and retrieved from Key Vault, never pasted into workflow steps.
Traced end to end
OpenTelemetry logs, metrics, and traces show where a run slowed down or failed, rather than reporting one aggregate status.
Routing rules stay readable
Which records sync, and which need approval first, live in a decision table your team can review and change without editing the workflow.
Sensitive fields masked
Personal and commercial values can be masked in logs so an operational record does not become a copy of your customer database.
Ship integrations faster. Operate them without chaos.
Less time on auth, retries, and deployment scripts. More time on the integrations your customers are asking for.
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