Workday + SAP Integration
Automate Workday SAP integration to sync HR, payroll, and finance data across systems securely.
Accelerate new hire onboarding across systems by automated record provisioning
Reduce payroll errors with synchronized employee and payroll entries
Improve order-to-cash speed by aligning Sales Orders and AR Invoices
Today
Disconnected HR and ERP Processes
- Manual HR-to-ERP handoffs create costly delays, duplicate data, and compliance risk for payroll and finance teams.
- Recruiting, new hire setup, and termination processes rely on spreadsheets and tickets, leaving Contacts, Employee records, Job profiles, and Payroll entries inconsistent.
- Order and invoice reconciliation between Sales Orders and AR Invoices suffers when master data like Customers and GL accounts are out of sync.
- Missed SLAs, increased support Tickets, and audit gaps increase costs and slow hires and order fulfillment across enterprise systems.
With Koodisi
Automated Sync with Koodisi
- Koodisi automates bi-directional flows so HR, finance, and IT move from manual handoffs to synchronized records.
- Using Koodisi's no-code REST Client for Workday and SAP, Employee records, Job profiles, Payroll entries, Customers, Sales Orders, and AR Invoices stay aligned.
- Teams see faster onboarding, accurate payroll runs, timely order fulfillment, and clear audit trails for compliance.
- Workflows update Organizational Hierarchies, Benefits elections, GL postings, and Billing contacts without custom code, cutting project timelines from months to days with full visibility now.
The sync
What moves, in both directions
Workday and SAP stay in step because the sync runs both ways.
New hire Employee records to SAP employee/vendor masters; Job profile and Organizational Hierarchy updates; Payroll Results to GL posting summaries; Benefits and Time Tracking adjustments; Billing contact creation.
Customer and Contact master updates into Workday vendor/supplier records; Sales Orders and AR Invoice statuses for revenue reporting; Purchase Order and Vendor changes for procurement and expense allocation.
Faster onboarding, accurate payroll and GL postings, reduced order errors, and auditable change history let HR, finance, and ops meet SLAs, reduce costs, and deliver predictable month-end closes with fewer exceptions across Workday and SAP every region and business unit.
Use cases
What teams automate with this integration
The work that moves between Workday and SAP today, and what Koodisi takes over.
Automated New Hire Provisioning across Systems in Minutes
- Trigger: when a candidate is hired in Workday and the Employee record is activated.
- Koodisi maps Worker profile fields, Job profile, Organizational assignment, and payroll attributes to SAP creating or updating Vendor/Employee master and assigning Cost Center.
- The result: IT, payroll, and finance receive a ready-to-pay employee in SAP with GL account mappings and billing contacts.
- HR avoids manual forms, hiring time shortens, payroll accuracy improves, and audit logs record every change for compliance.
- Provisioning includes Benefits elections, Worker's Email account, and Access requests pushed to SAP and IT systems.
Payroll Results to SAP GL Postings Automation
- Trigger: after payroll run completes in Workday and Payroll Results are finalized.
- Koodisi extracts payroll totals, earnings, deductions, tax withholdings, and cost allocations and maps them to SAP posting structures.
- It creates GL postings, cost center allocations, and Payroll-related vendor invoices where required, reducing manual journal entries.
- Finance teams close months faster with fewer reconciliation exceptions, and audit trails include employee IDs, pay period, and change history.
- Koodisi surfaces errors for review, retries failed postings, and notifies payroll admins by Ticket or email for quick resolution before month-end close automatically.
Customer and Billing Master Sync between Systems
- Trigger: when Customer master or Contact is created or updated in SAP.
- Koodisi reads Customer, Contact, Billing address, Payment terms, and Credit limit fields and maps them into Workday supplier and vendor records where needed.
- Sales and billing teams get up-to-date Contacts and billing details inside Workday for expense allocations, customer-facing communications, and revenue reporting.
- Duplicates are avoided by matching on Customer number, Tax ID, or email; changes create update Tickets for review when conflicts occur.
- Automated notifications inform account owners, and synchronization supports multi-entity consolidations and intercompany billing across regions.
Employee Termination and Access Revocation Workflow
- Trigger: when an Employee termination is processed in Workday and the separation event is confirmed.
- Koodisi initiates offboarding: it updates Worker status, cancels Benefits elections, and sends deprovisioning requests to SAP for payroll hold and final payments.
- SAP receives final Payroll adjustments, terminates vendor or vendor-employee entries, and prevents future AR invoices against terminated billing contacts.
- Security teams get immediate Tickets for access revocation; audit logs show timestamped actions, minimizing risk and ensuring accurate final pay and benefit reconciliation.
- Notifications sent to managers, payroll, and finance for closure and retention.
The workflow
What this looks like when it runs
- Koodisi sits between Workday and SAP and acts as the operational glue that turns events into reliable business updates.
- Trigger events — like a hire, payroll run, customer change, or termination — start a visual workflow you configure in minutes.
- Koodisi reads the source fields, maps them to target fields, and translates records such as Employee, Job profile, Payroll Result, Customer, Sales Order, and AR Invoice into the receiving system's format.
- It uses Koodisi's no-code REST Client for both Workday and SAP so you don't write code, but you still control field mapping and business rules.
- Koodisi also handles errors: it flags exceptions, retries transient failures, creates Tickets for manual review, and notifies owners so problems are resolved before they affect payroll or financial close.
- Every transaction includes an audit trail, timestamps, and user context so compliance, reporting, and support teams have full visibility into what changed, when, and why with SLAs.
Employee → SAP Employee Master
- 1A hire in Workday triggers the workflow when the Employee record becomes active
- 2Koodisi validates and maps Worker fields, Job profile, Cost Center, and payroll attributes
- 3Koodisi creates or updates the Employee master in SAP and posts initial payroll cost allocations
- 4System logs the change, notifies HR and Finance, and opens a Ticket if validation failed
Payroll Result → SAP GL Postings
- 1Payroll run completes in Workday and triggers export of Payroll Results
- 2Koodisi aggregates totals by pay period and maps earnings and deduction fields to GL accounts
- 3Koodisi posts GL journal entries and cost center allocations into SAP
- 4Finance receives confirmation, Koodisi retries failures, and generates an audit record for reconciliation
Governance
Automated, but still under control
Every run is authorised, recorded, and observable — the part that decides whether automation survives an audit.
Scoped permissions
Role-based access decides who can publish or run the Workday and SAP workflows, and who can only watch them.
Every run recorded
Each execution writes an audit trail — what triggered it, what changed, and what the downstream system returned.
Credentials in Key Vault
Workday and SAP credentials are stored and retrieved from Key Vault, never pasted into workflow steps.
Traced end to end
OpenTelemetry logs, metrics, and traces show where a run slowed down or failed, rather than reporting one aggregate status.
Routing rules stay readable
Which records sync, and which need approval first, live in a decision table your team can review and change without editing the workflow.
Sensitive fields masked
Personal and commercial values can be masked in logs so an operational record does not become a copy of your customer database.
Ship integrations faster. Operate them without chaos.
Less time on auth, retries, and deployment scripts. More time on the integrations your customers are asking for.
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